Review one complete set of printed and swatched specification books issued by respective designers.

Coordinate with design firm to verify that all specifications and FF&E drawings are complete and accurate

Verify that all quantities on specifications coincide with FF&E furniture plans

Obtain samples of products as required when necessary and track all approvals

Verify all quantity takeoffs with subcontractors for those materials supplied by Owner and installation by others (i.e. carpet, wallcovering, hardwired light fxitures)

Verify code compliance of products specified

Review with designer any marginally defined areas and specifications for copyright issues on “to bid” items, and to avoid and omissions or duplications.

Prepare an itemized FF&E budget based on upon quantities and specifications provided by designer and operator.

Review and compare specified budget against Owner’s preliminary FF&E budget

Create “bid list” of manufacturers by product with designers and Owner

Recommend design approved alternate sources in an attempt to reduce costs to Owner without compromise to the design.

Issue request for quotations to the various manufacturers

Create spreadsheet comparison of all bids received and review with Owner for selection of successful bidder.

Prepare a final budget for Owner approval.

Prepare “Agent Only” purchase orders for issuance to manufacturers and submit to Owner for signature.

Advise Owner of cash flow requirements including required deposits.

Coordinate receipt of all required finish samples, shop drawings, strike offs, and samples that require designer approval prior to fabrication and shipment of FF&E

Collect and assemble all flame certificates verifying code compliance for Owner

Continually provide Owner with updated expediting (status) reports of all items ordered.

Work closely with assigned logistics company in securing freight pricing and oversee movement of all merchandise to contracted warehouse or site as decided by Owner.

Update budget as required and properly monitor the overall financial parameters as determined by Owner

Verify and approve all invoices for their conformance to purchase orders and design specifications as determined by Owner

Verify and approve all invoices for their conformance to purchase orders and design specifications for payment by Owner

After purchase orders are issued, we will coordinate directly with Owner’s freight forwarder and track and expedite each and every item on a regular basis.

Tracking begins immediately after purchase orders are issued and continues until all merchandise is received at warehouse.

A variety of accounting reports are offered

Tracking and cost control of all dollars budgeted and allocated is a top priority throughout the project.

Reports such as client cash flow analysis, budgeted versus actual, regular check/ deposit draw request and other various reports are standard and are available as often as required.

Communicating information to the ownership group regarding budgeted versus actual dollars spent overall scheduling is provided on a continuing basis allowing for input and review on the part of the Owner.

A dedicated checking account is created for Owner to fund, allowing the preparation and disbursement of payments to vendors pursuant to Owner’s approval of invoices and direction to release any payments.

An Agent representative will be available for jobsite visits on an as needed basis to be determined by Owner

Assist installation vendor with any related problem solving and punch list related issues.

Insure that receiving warehouse has all required information necessary to the preparation of required freight claims.